Administrative Coordinator

Many of our campuses have received grant awards through the to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program). Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance One of the largest community college systems in the country 2020 Healthy Arizona Worksites Program recipient Named 19th Best Employer for Women by Forbes 2019 No. 42 in Arizona's Best Employers

Campus Statement

At Mesa Community College, diversity, equity, and inclusion are core values. We honor the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, socioeconomic background, immigrant status, language, religion, sexual orientation, gender identity, age, disability, veteran status, nationality, and intellectual perspective, enrich the college community. We continuously adapt and respond to differences with a single focus - to create a welcoming, safe, equitable, and inclusive environment that ensures all students and employees have the support and knowledge to succeed and thrive. MCC is committed to building and sustaining a workplace that reflects our community and student population. Our goal is that our students and employees have the knowledge and skills necessary to excel, lead, navigate, and thrive in a diverse world.

Benefits

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options

• Paid observed federal holidays & additional paid time off throughout the year
• Arizona State Retirement System (ASRS) & 12% Employee Contribution Match
• Paid vacation, sick, and personal time (if applicable)
• Multiple health and dental insurance coverage plans
• Virtual: Reach a doctor 24/7
• Flexible Spending Accounts (FSA)
• Maricopa Perks & Gears Discount Program
• Employee assistance program (EAP)
• $4,000 Annual professional development growth funding (if applicable)
• Tuition reimbursement for employee and dependents (if applicable)
• Revised summer work schedule
• Maricopa Employee Health & Wellness Program
• Employee recognition opportunities
• 
  
  Job Summary
  
  This position will provide overall administrative, planning, and programmatic level support to the Mesa Community College Chief Student Affairs Officer. This position will promote a culture of collaborative and cooperative positive-working relationships with student affairs and across the college. The Administrative Coordinator will support budget needs, program and event planning, and administrative functions for the Chief Student Affairs Officer, and will be responsible for coordinating and prioritizing the work of the administrative assistants and other support staff within the division of Student Affairs. The person in this position must be flexible in serving the unique needs of each of the departments. The Administrative Coordinator will also demonstrate a dedication to putting students first and a commitment to serving diverse and nontraditional college students in a professional, sensitive, and inclusive manner. Confidentiality, accuracy, and discretion will be required when working with federal regulations, Maricopa County Community College District and Mesa Community College policies/procedures, requirements and/or standards regarding Title IX, Code of Conduct, and Early Alert.
  
  Essential Functions
  
  40% Provides direct executive level administrative support to Sr. Associate Vice President and Student Affairs. Assists with guidance, oversight and administration of Student Affairs areas, coordinate schedules and calendars, travel arrangements, registration, program and project coordination; serves as a liaison with students and faculty; develops partnerships and provides collaboration on program initiatives and serves on committees as a representative of Student Affairs; prepares agendas, schedule meetings, prepare minutes, maintain distribution lists, maintain Google Drives and other administrative duties as assigned.
  
  25% Prepares and submits complex reports and correspondence to various executive levels, Presidents, district and legal personnel, community members, and vendors. Researches relevant information from a variety of sources and compiles documents and other source materials and reviews department/division procedures to ensure compliance and recommend improvements or corrective actions; Handles intake of all student complaints and concerns; Reviews and screens incoming correspondence for assignment and distribution, identifies reports for sense of urgency and/or escalation, offers recommendations or referrals when necessary; works alongside MCC leadership collaboratively on reports/cases to completion; provides training, mentoring and coaching to staff, and participates in hiring, discipline and termination activities; plans, organizes, assigns, supervises, reviews and evaluates the work of staff, as assigned.
  
  10% Ensures compliance with applicable regulations, Maricopa County Community College District (MCCCD) and Mesa Community College policies, requirements and/or standards regarding Title IX, Code of Conduct, and Early Alert; may prepare correspondence for Title IX, Conduct, and Early Alert cases; Maintains electronic case file database; Ensures timely response to all areas of concern.
  
  10% Assists in the development of strategies, goals and objectives to increase student engagement, retention, persistence and completion; provides research and analytical support for programs, funding, assessment of learning outcomes and/or other initiatives; assists with monitoring and evaluating Student Affairs programs/services to meet defined learning objectives and outcomes.
  
  10% Assists in the development, monitoring of the entire Student Affairs budget; recommends funding opportunities and budget allocation; may provide grant administration. Assist with reports, purchases and spending reports. Prepare and reconcile requisitions, purchase orders, ProCard purchases.
  
  5% other duties as assigned
  
  Minimum Qualifications
  
  Associate's Degree from a regionally accredited institution and three years of advanced administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.
  
  OR
  
  An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.
  
  Desired Qualifications
  
  A. Bachelor's degree
  
  B. Five (5) or more years' experience as an administrative assistant or office manager
  
  C. Five (5) or more years' experience monitoring budgets, creating requisitions and expenditures, coordinating travel, and/or ordering supplies.
  
  D. Experience prioritizing tasks, managing multiple projects, and/or meeting deadlines.
  
  E. Experience developing reports and preparing presentations
  
  F. Experience using on-line enterprise systems /or databases (e.g.: Human Resources, Finance, Contracts) and office technology such as Microsoft Office Suite/Google Suite, and/or student management systems (such as PeopleSoft)
  
  G. Experience providing customer service and the ability to manage confidential information with discretion
  
  H. Proficient with office technology such as Microsoft Office Suite/Google Suite
  
  Special Working Conditions
  
  Travel to campus during interview/selection process will be at candidate's own expense
  
  MCCCD does not sponsor individuals for any type of work visas
  
  May be required to travel or work from various MCCCD locations
  
  May require occasional evenings or weekends
  
  May require prolonged periods of viewing a computer screen
  
  How to Apply
  
  Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
  
  Additional materials will not be accepted after the job posting has closed.
  
  Missing materials or incomplete employment history will not be considered.
  
  Please ensure your materials clearly provide the following information.
  
  Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
  Applicants who currently work for any of the MCCCD campuses/locations should utilize their HCM Employee Self Service page to apply for jobs by logging in to HCM and clicking on Navigator / Menu / Self Service / Recruiting / Careers. Click on link for instructions on how to apply. Applicants who are not currently working for any of the MCCCD locations should apply at https://www.maricopa.edu/about/careers.
  
  If you encounter a technical issue in the upload of documents or the submission of your application, please contact MCC Human Resources at prior to the application deadline. We are accessible on business days from 7:00 am to 6:00 pm Arizona time.
  

  
  
  Posting Close Date
  
  Apply on or before October 16, 2022 to be considered.
  
  EEO Information
  
  Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
  
  Title IX
  
  Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
  
  The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link .
  
  Clery Act
  
  The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link
  
  
  To apply, visit
  
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