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ASDOH - Post-Doc Program Coordinator, Orthodontics

Company: A.T. Still University
Location: Mesa
Posted on: May 4, 2021

Job Description:

A.T. Still University's Arizona School of Dentistry and Oral Health (ATSU-ASDOH) seeks applications for a Post-Doc Program Coordinator, Orthodontics. This position reports to the Director of Clinic Operations, Orthodontics, while supporting day-to-day activities & functions of the Orthodontic program and residents and providing administrative support to faculty and staff in Ortho. Skills/Requirements:

  • Two-year college certificate or equivalent required; preferred in education, business, or administration.
  • Strong Administrative background with project management experience; calendar coordination and event planning a plus.
  • Ability to deescalate in a conflict or confrontation.
  • Organizational, computer and writing skills. Job Requirements:
    • Primary Institutional Liaison for all incoming and prospective Orthodontic residents .
    • Manage and organize recruitment, screening, and enrollment of residents.
    • Coordinates curriculum for resident orientation at the direction of Clinical & Educational Director faculties for each program.
    • Monitor resident progress for program completion and certification.
    • Prepare and submit vendor payment purchase order (PO) requests for non-clinical/consumable items.
    • Coordinate Orthodontic internal referrals.
    • Record and track Orthodontic residents' time off for medical, CE and vacation, and reporting to the Registrar.
    • Track and report all resident incidents and exposures.
    • Create and maintain activities log of the Orthodontic program as required by CODA.
    • Schedule meetings and room bookings as related to faculty, residents, students and administration of the Orthodontic Program, along with preparation of meeting documents as needed.
    • Compile agenda, record and distribute the minutes of Post-doctoral Orthodontic meetings.
    • Keep the Orthodontic department & Triton team apprised of pertinent resident scheduling changes and update changes in Dolphin and Google.
    • Oversee allocation of annual budget for the educational, resident-related activities, i.e. orientation, interviews.
    • Work with faculty to schedule lunch and learns, reserve the room, and make arrangements for the food.
    • Administrative assistant to the Orthodontic Administrative and Clinical Directors, including maintaining multiple calendars, emails, and general correspondence.
    • Manage the Google and Dolphin calendars for the Orthodontic program.
    • Oversee the Google calendar for the Orthodontic conference rooms, receiving and booking all incoming requests.
    • Write detailed, accurate communication, including memorandums, letters and reports concerning the program.
    • Monitor resident course completion in Canvas.
    • Assist with travel arrangements as requested - traveling ASDOH faculty, visiting lecturers, and internal faculty.
    • Assist with submitting travel requests for faculty as requested.
    • Perform all department clerical work (scanning, filing, scheduling).
    • Assist Faculty in chart audits and work with residents to resolve deficiencies.
    • Manage and maintain records related to the Orthodontic program.
    • Run Dolphin patient reports, monitor and communicate with recall and unscheduled patients, track correspondence.
    • Post Program Directors research as needed.
    • Retrieve Orthodontic mail from the bin and deliver to appropriate personnel.
    • Assist with patient records requests for Orthodontic patients.
    • Provides clerical support as needed to Orthodontic department and faculty.
    • Acts as back up to the Orthodontic deposit process.
    • Other duties as assigned.

Keywords: A.T. Still University, Mesa , ASDOH - Post-Doc Program Coordinator, Orthodontics, Other , Mesa, Arizona

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