Office Assistant - Associate Degree Programs
Company: Pima Medical Institute
Posted on: June 6, 2021
ESSENTIAL FUNCTIONS Receive telephone calls, answer questions,
respond accordingly to potential, current and graduate students.
Type and mail correspondence to potential and current students.
Assist with preparation of reports for State agencies and national
program accrediting bodies. Assist with the typing, filing, copying
and data entry. Complete and enter attendance for all program
courses. Create and maintain student and faculty files. Prepare and
disseminate all information regarding students (new and existing)
to appropriate staff and personnel and to the students themselves.
Greet visitors and assist them with their requests. Assist with
Student Orientation. Work with Campus Staff to check on book orders
and coordinate dissemination of texts. Assist the Program Director
with the revision and preparation of all program documents, and
state and national accreditation and approval documents. Assist the
Program Director with school events such as graduation, new student
orientation, advisory committee meetings, clinical faculty member
meetings, appreciation events, etc. Send for and receive
transcripts for student files. Keep track of scores, transcripts
and other pertinent information for all potential students and
acquire course descriptions for the Program Director’s Review of
Transfer Courses. Ensure attendance records from faculty are
recorded. Assist the Program Director in maintaining students’
official transcripts, proof of immunization, pre-requisites,
student personal data, etc. Assist the Clinical Director in
completing student files for field work including managing time
sheets and assisting with tallying information from evaluation.
Assist the Clinical Director in maintaining and updating facility
affiliation agreements and files. Assist with scheduling of
orientation, Advisory Boards and potential student interviews. Load
syllabi, outlines and grading information into Blackboard for each
course for each new semester. Maintain knowledge of policies and
procedures of specific associate degree program and associated
state and national accrediting agencies. Manage all office
purchasing – completes all purchase orders, reimbursements, check
requests, and order all office supplies.
The list of essential functions is not exhaustive and may be
MINIMUM QUALIFICATIONS Verbal and written communication skills.
Organizational skills, proof-reading skills, Minimum typing speed
required: 50 wpm. Computer skills including word processing, power
point, excel, setting up webinars, blackboard, etc. Any equivalent
combination of training, education or experience that meets the
Keywords: Pima Medical Institute, Mesa , Office Assistant - Associate Degree Programs, Other , MESA, Arizona
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