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Weekend Receptionist

Company: Springdale Village
Location: Mesa
Posted on: June 8, 2021

Job Description:

Springdale Village -

**Weekend position with the flexibility to work during the week if needed

Job Summary

The purpose of the Receptionist/Administrative Assistant position is to provide a pleasant welcome and assistance to the general public, including residents, visitors, vendors, and staff.

Qualifications:

Education: High school diploma or equivalent.

Experience: Previous experience with multiple phone lines, typing, use of office equipment. Must have prior computer experience and proficiency in Microsoft Office products.

Personal Qualities: Friendly, courteous, and outgoing at all times. Pleasant telephone voice and polite manner. Professionally dressed and well-groomed in accordance with Springdales Non-Uniform Dress Code.

Physical Demands/Working Conditions:

Sitting, standing, bending, reaching, lifting, and stooping in confined quarters throughout the day. Daily computer use, including typing and using a mouse. Often must deal with residents and families who are emotionally upset.

Essential Job Duties and Responsibilities:

  • Greet visitors and vendors and direct them to their destination
  • Answer front desk phone within three rings if possible
  • Screen and transfer phone calls to appropriate extensions
  • Page overhead when required (example: Fire Drills and All-Clear)
  • Provide applications to job-seekers
  • Perform clerical duties for the Administrator and other Department Heads, including but not limited to: typing, copying, sorting, faxing, and filing
  • Provide other receptionists with complete and accurate information to keep the reception desk running smoothly at all times.
  • Sort and distribute incoming mail and packages to the appropriate residents and departments by placing in mail slots located at the front reception desk; any Business Office mail is to be placed with the interoffice mail
  • Maintain a tidy reception desk and surrounding area; keep the floor clear of obstructions at all times
  • Issue meal tickets for employees/guests, collect payment and keep money locked up at all times
  • Collect payments from residents and/or their family members, provide a receipt, make required copies, and keep money locked up at all times
  • Prepare admission packet and folder for each new admission or re-admission and give to Director of Admissions as needed
  • Update and maintain the phone extension and emergency contact lists
  • Maintain office equipment and order supplies, such as toner, as needed
  • Make labels for payroll and personnel folders
  • Fax the copier meter reading monthly to Advanced Imaging and order supplies as needed
  • Prepare new hire packets; keep adequate supply on hand to meet needs
  • Abide by Springdales policies, practices, and procedures and maintain consistent and punctual attendance.

Keywords: Springdale Village, Mesa , Weekend Receptionist, Other , Mesa, Arizona

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