BUSINESS OPERATIONS SPECIALIST
Company: Arizona State University
Posted on: June 20, 2022
Business Operations Specialist
Arizona State University
The School of Civic and Economic Thought and Leadership
The School of Civic and Economic Thought and Leadership (SCETL) is
recruiting for a Business Operations Specialist (BOS) to perform a
broad scope of fiscal and business duties. This position assists
with planning, organizing, and coordinating the business operations
functions in accordance with established goals, priorities, time
limitations, funding limitations or other specifications.
Additional responsibilities include overseeing the daily front desk
operations, and supervising front desk student workers, assisting
with internship contracts, student's and employee's travel in
Concur, student and staff hires in Kenexa and the coordination of
student programming events and promotional tabling.
The position will report to the Business Operations Specialist Sr.
and work closely and collaboratively with faculty and staff.
$40,464 - $53,000 per year; DOE
Serve as front desk supervisor, Provides work direction and
in-person oversight for the activities of assigned student workers.
Serve as a frontline reference source to faculty, staff, and
Supervise and train front desk student workers ensuring front
office coverage and completion of assignments.
Assist with maintaining the various reconciliation spreadsheets,
entering detailed expenditures information in shadow system and
monitoring timely payments and requisition processing.
Assist with the Preparation, reviewing and processing of financial
documents such as reimbursements, purchases, payments, using
Workday financial management system and the Purchasing Card (PCard)
in accordance with established procurement and financial
Assist with providing technical direction, interact and maintain
liaison with internal and external suppliers in facilitating
payments and purchases, utilizing the ASU Financial Management
Assist with student and staff hires using the Kenexa BrassRing
Assist the Clinical Assistant Professor with Internship Site
Contracts and agreements in accordance with state and university
policies and procedures
Work with travel to create student travel profiles and assist
students with their travel request and expense reports using the
Concur Travel System.
Assist with monitoring expenditures to ensure compliance; inform
Supervisor of irregularities and proceed with corrective
Assist with maintaining a wide variety of financial files and
records and manage the archiving of various department documents.
Create new files and ensure the appropriate disposition of all
physical records in accordance with internal
Assist in maintaining inventories of school assets, including
electronic equipment, ensuring proper documentation of receipt and
returns; work with surplus on creating inventory transfers
Assist staff and faculty with SCETL events, conference receptions,
retreats, new student orientation lunches, and other special
Manage multiple high-priority activities in a fast-paced
environment requiring considerable coordination and follow through;
respond to technical administrative inquires and ensure resolution
and necessary follow-up is performed.
Exercise sound judgment in decision-making, anticipate, recognize
and resolve internal and constituent issues
Keeps informed of financial policies, regulations, policies and
procedures set forth by the university, interprets pertinent rules,
keeping faculty and staff informed of relevant changes.
Attend weekly department meetings, and other related school and
universities staff meetings
Other duties as assigned
Bachelor's degree in a field appropriate to the area of assignment
AND three (3) years of related experience; OR, Seven (7) years of
related experience; OR, Any equivalent combination of experience
and/or education from which comparable knowledge, skills and
abilities have been achieved.
Demonstrated Knowledge of basic principles, practices and methods
of accounting, budgeting, and inventory management
Experience with purchasing principles and department purchasing
card and reconciliations
Demonstrated knowledge of procedures associated with automated
accounting system in an academic setting
Skilled in performing detailed and complex numerical computations
and reports, including analysis and evaluation of budgets, planning
and other management information systems.
Experience in managing multiple high-priority activities requiring
considerable coordination and follow-through to meet deadlines and
Experience in performing work that requires attention to detail,
forward thinking, time management and a high-level of customer
Evidence of supervising experience and working with students
Experience in a wide variety of administrative functions including
customer service, calendaring, scheduling, and event planning
Experience using Microsoft Office applications at an advanced level
(i.e., Word, Excel, Outlook)
Experience using Google Drive, Dropbox, Adobe Pro, Concur,
Ability to learn and adapt quickly, as well as be comfortable with
technology and new processes
Evidence of effective communication skills
An 8AM-5PM, Monday-Friday work schedule. Communicate to perform
essential functions. Performing activities in an environmentally
controlled office setting. Using software and computer equipment
(monitor, keyboard, mouse) for extended periods of time. Using
office equipment, i.e. printers, copiers, fax machines, telephones,
calculator. Frequently bending, reaching, lifting, pushing,
pulling, and transporting up to 25 pounds. Standing for varying
lengths of time and walking moderate distances to perform work.
Flexible work options
Alternative work schedules can include four, 10-hour workdays in a
workweek; a nine-day, 80-hour schedule over two workweeks for
exempt employees only; and staggered start and stop times.
Hybrid work is an arrangement where employees spend a minimum of
60% of their regular workweek at their primary ASU work location.
Dean or vice president-level approval is required.
ASU's School of Civic & Economic Thought and Leadership is a
nationally unique program to ground the next generation of national
and international leaders in great works of civic, economic,
political, and moral thought. Transdisciplinary study is enriched
by the presence of ASU's Center for Political Thought and
Leadership and Center for the Study of Economic Liberty within the
School. A blend of courses, practical leadership experiences, and
public forums for debating contemporary issues prepares
undergraduate and graduate students to lead in both civil society
and public affairs. The School also offers a national-caliber
speakers program and an array of civic education initiatives for
the ASU, Arizona, and national communities. For more information
please visit https://scetl.asu.edu/
SCETL is one of 19 academic units within the College of Liberal
Arts and Sciences, which offers the greatest choice and diversity
of studies of any college at Arizona State University -- the
largest public university in the United States. In addition to top
academic programs, award-winning faculty, and state-of-the-art lab
and research facilities, the College of Liberal Arts and Sciences
offers unique opportunities to explore a vast spectrum of academic
disciplines-from science and math to languages and philosophy-that
few other colleges and universities can provide. With 13 schools,
six departments, three programs, 89 majors, 136 graduate degrees,
and over 40 world-class research centers and one-of-a-kind
institutes, the College of Liberal Arts and Sciences is redefining
liberal arts and sciences education for the 21st century.
Arizona State University is a new model for American higher
education, an unprecedented combination of academic excellence,
entrepreneurial energy and broad access. This New American
University is a single, unified institution comprising four
differentiated campuses positively impacting the economic, social,
cultural and environmental health of the communities it serves. Its
research is inspired by real world application blurring the
boundaries that traditionally separate academic disciplines. ASU
serves more than 100,000 students in metropolitan Phoenix, Arizona,
the nation's fifth largest city. ASU champions intellectual and
cultural diversity, and welcomes students from all fifty states and
more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit
Arizona State University is a VEVRAA Federal Contractor and an
Equal Opportunity/Affirmative Action Employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status, or any other
basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety
In compliance with federal law, ASU prepares an annual report on
campus security and fire safety programs and resources. ASU's
Annual Security and Fire Safety Report is available online at
https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may
request a hard copy of the report by contacting the ASU Police
Department at 480-965-3456.
Relocation Assistance - For information about schools, housing
child resources, neighborhoods, hospitals, community events, and
taxes, visit https://cfo.asu.edu/az-resources.
Employment Verification Statement
ASU conducts pre-employment screening which may include
verification of work history, academic credentials, licenses, and
Background Check Statement
ASU conducts pre-employment screening for all positions which
includes a criminal background check, verification of work history,
academic credentials, licenses, and certifications. Employment is
contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will
include a fingerprint check. Employment is contingent upon
successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date
Please include all employment information in month/year format
(e.g., 6/88 to 8/94), job title, job duties and name of employer
for each position.
Resume should clearly illustrate how prior knowledge and experience
meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews,
unless otherwise indicated.
Only electronic applications are accepted for this position.
Keywords: Arizona State University, Mesa , BUSINESS OPERATIONS SPECIALIST, Other , Mesa, Arizona
Didn't find what you're looking for? Search again!