Program Coordinator

Company: Maricopa Community College District
Location: Mesa
Posted on: March 10, 2023

Job Description:

Program Coordinator

Job ID: 317647
Location:
Full/Part Time: Full Time
Regular/Temporary:

Hiring Salary Range

$20.71-$26.92/per hour DOE

Grade

112

Work Schedule

Monday - Friday, 8am - 5pm; some evenings and weekends may be required
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona's Best Employers
  
  Campus Statement
  
  At Mesa Community College, diversity, equity, and inclusion are core values. We honor the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, socioeconomic background, immigrant status, language, religion, sexual orientation, gender identity, age, disability, veteran status, nationality, and intellectual perspective, enrich the college community. We continuously adapt and respond to differences with a single focus - to create a welcoming, safe, equitable, and inclusive environment that ensures all students and employees have the support and knowledge to succeed and thrive. MCC is committed to building and sustaining a workplace that reflects our community and student population. Our goal is that our students and employees have the knowledge and skills necessary to excel, lead, navigate, and thrive in a diverse world.
  
  Benefits
  
  The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
  
  Benefits & Perks Options
  
  • Paid observed federal holidays & additional paid time off throughout the year
  • Arizona State Retirement System (ASRS) & 12% Employee Contribution Match
  • Paid vacation, sick, and personal time (if applicable)
  • Multiple health and dental insurance coverage plans
  • Virtual: Reach a doctor 24/7
  • Flexible Spending Accounts (FSA)
  • Maricopa Perks & Gears Discount Program
  • Employee assistance program (EAP)
  • $4,000 Annual professional development growth funding (if applicable)
  • Tuition reimbursement for employee and dependents (if applicable)
  • Revised summer work schedule
  • Maricopa Employee Health & Wellness Program
  • Employee recognition opportunities
  • Public Service Loan Forgiveness
    
    Job Summary
    
    Operational leadership of Academic Affairs is provided by four Deans of Instruction. Working at the direction of the Deans, this position coordinates the timely and effective administration of Academic Affairs key processes. Develops and shares user-level expertise to provide for the effective use of key business systems across all academic departments. Supports a best practice model and provides training for academic affairs administrative personnel with the intent of improving the efficiency of Academic Affairs key processes. Provides individual support for Deans of Instruction. Performs basic research, preliminary analysis, coordination and transactional support related to college's academic vision, mission, values and goals for projects and processes as determined by the Deans of Instruction.
    
    Demonstrates a commitment to service excellence, innovation, student success, integrity, and diversity in the performance of job duties.
    
    This position collaborates with multiple educational support departments across the college, as well as with 23 academic departments.
    
    This position works within a team-oriented, collaborative environment which fosters student learning, student academic achievement, high academic standards, faculty expertise, faculty and staff diversity, faculty and staff professional development, multiple methods for delivery of academic programs, community/industry partnerships and educational collaboration with transfer educational institutions.
    
    Deans of Instruction assist in communicating and implementing the college's academic vision, mission, values and goals by providing leadership for faculty and staff, engagement in student learning and instruction that includes courses, certificates and degrees at two campuses and multiple locations.
    
    Essential Functions
    
    40% - Serves as a Program Coordinator by providing process and procedural coordination and support for academic and educational support departments. This position supports the effective administration of Academic Affairs key processes including (but not limited to): program review, schedule building, retention efforts, faculty evaluation scheduling (chair, residential, probationary and program director), gathers and disseminates information for faculty leadership elections (chair and program directors) and staff evaluations for Dean-level direct reports, revises and completes fiscal processes (procurement, travel, budget development/ monitoring, etc.), and grant administration (Perkins, Prop 301, and other). Responds to inquiries, solves problems, monitors and ensures compliance in accordance with policies and procedures. Provides basic coordination and oversight of additional Academic Affairs key processes including (but not limited to): department planning, faculty staffing, enrollment roster certification, grade submission, catalog review, course fee review, curriculum development process, and student learning outcomes reporting.
    
    15% - Performs basic research, preliminary analysis, coordination and transactional support related to the college's academic vision, mission, values and goals for projects and processes as determined by the Deans of Instruction. Creates original correspondence, reports, presentations, documents and academic affairs materials.
    
    15% - Develops and assists with training to provide for the effective use of key business systems including (but not limited to): Financial Management System (FMS), Human Capital Management (HCM), Student Information System (SIS), data visualization software, labor data software, career pathway software, office productivity software (Microsoft, Google, etc.). Supports a best practice model and provides training for academic affairs administrative personnel with the intent of improving the efficiency of Academic Affairs key processes.
    
    15% - Assists with the development and implementation of Academic Affairs process guidelines, forms, policies and procedures. Organizes, updates and maintains Academic Affairs records, files, manuals and/or documentation. May provide lead direction and/or supervise assigned lower level non-exempt regular staff.
    
    15% - Provides basic Academic Affairs information to students, faculty, staff and the public; provides troubleshooting support to resolve issues. Provides individual support for Deans of Instruction including (but not limited to): administrative support (calendaring, preparation of materials, responsiveness to inquiries), researching policy and procedure to ensure compliance with college and district guidelines, maintain confidentiality and security of information, responsiveness to student issues, travel support, budget support, human resources support, liaison with internal and external stakeholders. Prepares, processes and/or reconciles transactions, forms, paperwork and/or system data.
    
    Minimum Qualifications
    
    Bachelor's Degree from a regionally accredited institution and one full-time equivalent year of experience in researching information, gathering data, performing preliminary analysis and preparing reports.
    
    OR
    
    Associate's Degree from a regionally accredited institution in education, business or public administration, or a related field and three years of full-time equivalent experience in researching information, gathering data, performing preliminary analysis and preparing reports.
    
    OR
    
    High School Diploma/GED and five years of full-time equivalent experience in researching information, gathering data, performing preliminary analysis and preparing reports.
    
    Desired Qualifications
    
    A. Associate degree or higher
    
    B. Experience in monitoring or preparing budgets
    
    C. Experience working in a higher education environment
    
    D. Experience coordinating complex projects, activities, and schedules
    
    E. Experience using online human resources, student information, and/or financial management systems
    
    F. Experience using Microsoft Office programs and/or other office productivity software
    
    G. One year of direct user experience with one or more of the following data/software systems: Tableau data visualization software, Lightcast, or Gray Associates Program Evaluation System
    
    Special Working Conditions
    
    Any travel to campus during interview/selection process will be at candidate's own expense
    
    May be required to travel or be assigned to all MCCCD locations
    
    May require prolonged periods of viewing a computer screen
    
    May be eligible to telecommute 2 days a week
    
    MCCCD does not sponsor individuals for any type of work visas.
    
    How to Apply
    
    Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
    
    Additional materials will not be accepted after the job posting has closed.
    
    Missing materials or incomplete employment history will not be considered.
    
    Please ensure your materials clearly provide the following information.
    
    • Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
    • Indicate whether former or current employment is Full-Time or;
    • Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
    • Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
    • Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
      Applicants who currently work for any of the MCCCD campuses/locations should utilize their HCM Employee Self Service page to apply for jobs by logging in to HCM and clicking on NavBar > Navigator > Self Service > Recruiting > Careers. Click on link for instructions on how to apply.
      
      Applicants who are not currently working for any of the MCCCD locations should apply at https://www.maricopa.edu/about/careers.
      
      If you encounter a technical issue in the upload of documents or the submission of your application, please contact MCC Human Resources at strategicstaffing@mesacc.edu prior to the application deadline. We are accessible on business days from 8:00 am to 5:00 pm Arizona time.
      
      
      
      Posting Close Date
      
      Open until filled. First Review November 17th.
      
      Next review January 23, 2023. Applications received after this date may not be screened.
      
      EEO Information
      
      Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
      
      Title IX
      
      Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
      
      The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
      
      Clery Act
      
      The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act
      
      
      To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=317647&PostingSeq=1
      
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Keywords: Maricopa Community College District, Mesa , Program Coordinator, Other , Mesa, Arizona