Human Resources Administrator
Company: WAXIE Sanitary Supply
Location: Mesa
Posted on: March 16, 2023
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Job Description:
Overview:
Envoy Solutions, a diversified distribution company with over $1.5
billion in revenue, is bringing together leading brands from the
facility supplies, packaging solutions, and specialty products
industries. We're building a national platform that will enable us
to leverage product knowledge, category expertise and local
presence to help make buildings cleaner and more sustainable,
people safer and operations more productive, every day. Our
portfolio of companies includes North American, WAXIE, SEPG,
Daycon, North Woods, PJP, and NVISION. Our combined company employs
more than 2,300 associates, operates 43 distribution centers, and
supports more than 52,000 customers. At Envoy Solutions, our focus
is on creating greater efficiencies and scale, with a high-touch,
customer-first approach. We've combined the expertise of local
consultants and sales teams with a wider portfolio of products and
deeper category knowledge. We work both nationally and regionally
to ensure responsiveness to the industry's toughest challenges, and
we deliver a more efficient and streamlined distribution model on
behalf of our customers.As the Human Resources Administrator for
WAXIE's Southwest Desert Region, which includes primarily the Mesa,
AZ branch along with our Tucson, AZ and Las Vegas, NV branches, you
will serve as a "jack of all trades". Although you will physically
sit in the Mesa office 85-90% of the time, you will travel by car
to Tucson and by plane to Las Vegas on a frequent basis. Reporting
to the HR Supervisor with a dotted line to the SW Desert Region
General Manager/VP, you will provide a wide range of HR support and
general administrative support to the WAXIE Southwest Desert
Region's management team and employees. This is an in-office
position; remote work is not available due to the nature of the
role and being the first HR representative supporting approximately
120 employees and managers throughout 3 branches.Shift: Monday -
Friday, 8am - 5pm.Pay: This is a non-exempt position with the
possibility for overtime based on the needs of the business and
travel expectations. $20-$26.44/hr depending on experience.
Benefits? You bet! After 1 month of employment, we offer medical,
dental, vision, HSA, FSA, Wellness programs, Accident, Hospital,
and Critical Illness. WAXIE pays for Short Term and Long Term
Disability, and Life Insurance, and you have the option to buy-up
to increase the values of these. We also offer 401k to start after
1 month of employment with a company matching starting on day
1!Paid Time Off: 10 paid holidays, 10 vacation days and 6 sick days
in your first year.Career growth opportunities: WAXIE employees
have ample opportunities for growth and promotion within the
organization.
Essential Duties:
Branch Administrative Duties Assist all departments within the
branches with generic administrative functions, project based work,
and serve as a back up to branch administrative staff.Employee
Files Maintain employee personnel and medical files for the
branch.Onboarding/Offboarding Conduct New Hire Orientations and
compile all necessary paperwork to send to Corporate Human
Resources. Maintain new hires and former employee information in
WAXIE's HRIS database.Memos Create and edit employee correspondence
memos for new hires, exiting employees, special announcements,
etc.Recruiting Responsible for recruting for Southwest Desert
Region's open positions, phone screening, interviewing, extending
offer, and coordinating new hire paperwork. Benefit Administration
Act as the local liaison between employees and our Corporate
Benefits Department serving as a resource to answer all
benefit-related questions. Assist with open enrollment facilitation
and paperwork collection.Compliance Ensure compliance with WAXIE
policies, EEO, FLSA, Federal and State Laws. Keep bulletin boards
up-to-date and accurate per regulations.Payroll Assist managers in
approving bi-weekly timecards using ADP e-Time. Updating and
editing timecards throughout the pay period as needed. Auditing and
processing approved timecards to Corporate Payroll Department.HRIS
Act as the local HRIS expert and assist in training new and current
employees on our ADP system.Worker's Compensation Assist in filing
Worker's Comp claims with insurance carrier and employee; maintain
OSHA 300 logs; keep Corporate HR informed for tracking purposes.LOA
Guide managers and employees through FMLA, PLOA, Disability
Insurance, and Return-to-Work-Restriction processesEmployee
Relations Assist with responding to unemployment claims and with
performing HR investigations (i.e. discrimination, harassment, wage
and hour law discrepancies, etc.). Serve as the first point of
contact for employee relations issues and ensure that Corporate
Human Resources is involved on all warranted issues.Event
Coordinating Assist in planning employee and customer banquets and
meetings including, but not limited to; holiday parties, sales
banquets, vendor meetings, staff meetings and divisional "Employee
of the Quarter" meetings.Performance Management Assist management
with the timely completion of annual performance evaluations and
assist in the progressive discipline process through helping to
"wordsmith" and ensuring local consistency.Safety Help coordinate
branch safety initiatives with Safety Coordinator to identify
injury trends and prevention. Ensure all staff members are up to
date on HAZMAT and DOT related trainings.Other duties as assigned
Including, but not limited to; ordering special occasion gifts,
running reports for analytics and data processing, etc.
Qualifications:
Ability to retain confidential information and superior judgment in
complex and diverse situationsPrevious experience working with
databases and cloud based computer systemsExperience presenting
information in front of small to medium sized audienceAnalytical
mindset and ability to "think outside of the box"Highly organized
individualProficient in Microsoft programs - Word, Excel,
PowerPoint, and OutlookExceptional and effective writing, verbal
and presentation skillsAbility to effectively prioritize and
complete multiple projectsInitiative and a "can do"
attitudePersonable and able to communicate with staff in person,
via email, and phonePrevious HR experience preferred!This position
offers a competitive starting salary and comprehensive benefits
program.Envoy Solutions (and its subsidiaries) is an Equal
Opportunity Employer. This means that we consider all applicants
for employment and employees eligible for employment without regard
to race, marital status or civil union status, sex, age, color,
religion, national origin, veteran status, mental or physical
disability, sexual orientation and/or any other characteristic
protected by law. We also provide reasonable accommodations to our
applicants and employees with disabilities in order to assist them
in the performance of their essential job functions.
Keywords: WAXIE Sanitary Supply, Mesa , Human Resources Administrator, Other , Mesa, Arizona
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