Human Resources Administrator

Company: WAXIE Sanitary Supply
Location: Mesa
Posted on: March 16, 2023

Job Description:

Overview:
Envoy Solutions, a diversified distribution company with over $1.5 billion in revenue, is bringing together leading brands from the facility supplies, packaging solutions, and specialty products industries. We're building a national platform that will enable us to leverage product knowledge, category expertise and local presence to help make buildings cleaner and more sustainable, people safer and operations more productive, every day. Our portfolio of companies includes North American, WAXIE, SEPG, Daycon, North Woods, PJP, and NVISION. Our combined company employs more than 2,300 associates, operates 43 distribution centers, and supports more than 52,000 customers. At Envoy Solutions, our focus is on creating greater efficiencies and scale, with a high-touch, customer-first approach. We've combined the expertise of local consultants and sales teams with a wider portfolio of products and deeper category knowledge. We work both nationally and regionally to ensure responsiveness to the industry's toughest challenges, and we deliver a more efficient and streamlined distribution model on behalf of our customers.As the Human Resources Administrator for WAXIE's Southwest Desert Region, which includes primarily the Mesa, AZ branch along with our Tucson, AZ and Las Vegas, NV branches, you will serve as a "jack of all trades". Although you will physically sit in the Mesa office 85-90% of the time, you will travel by car to Tucson and by plane to Las Vegas on a frequent basis. Reporting to the HR Supervisor with a dotted line to the SW Desert Region General Manager/VP, you will provide a wide range of HR support and general administrative support to the WAXIE Southwest Desert Region's management team and employees. This is an in-office position; remote work is not available due to the nature of the role and being the first HR representative supporting approximately 120 employees and managers throughout 3 branches.Shift: Monday - Friday, 8am - 5pm.Pay: This is a non-exempt position with the possibility for overtime based on the needs of the business and travel expectations. $20-$26.44/hr depending on experience. Benefits? You bet! After 1 month of employment, we offer medical, dental, vision, HSA, FSA, Wellness programs, Accident, Hospital, and Critical Illness. WAXIE pays for Short Term and Long Term Disability, and Life Insurance, and you have the option to buy-up to increase the values of these. We also offer 401k to start after 1 month of employment with a company matching starting on day 1!Paid Time Off: 10 paid holidays, 10 vacation days and 6 sick days in your first year.Career growth opportunities: WAXIE employees have ample opportunities for growth and promotion within the organization.

Essential Duties:
Branch Administrative Duties Assist all departments within the branches with generic administrative functions, project based work, and serve as a back up to branch administrative staff.Employee Files Maintain employee personnel and medical files for the branch.Onboarding/Offboarding Conduct New Hire Orientations and compile all necessary paperwork to send to Corporate Human Resources. Maintain new hires and former employee information in WAXIE's HRIS database.Memos Create and edit employee correspondence memos for new hires, exiting employees, special announcements, etc.Recruiting Responsible for recruting for Southwest Desert Region's open positions, phone screening, interviewing, extending offer, and coordinating new hire paperwork. Benefit Administration Act as the local liaison between employees and our Corporate Benefits Department serving as a resource to answer all benefit-related questions. Assist with open enrollment facilitation and paperwork collection.Compliance Ensure compliance with WAXIE policies, EEO, FLSA, Federal and State Laws. Keep bulletin boards up-to-date and accurate per regulations.Payroll Assist managers in approving bi-weekly timecards using ADP e-Time. Updating and editing timecards throughout the pay period as needed. Auditing and processing approved timecards to Corporate Payroll Department.HRIS Act as the local HRIS expert and assist in training new and current employees on our ADP system.Worker's Compensation Assist in filing Worker's Comp claims with insurance carrier and employee; maintain OSHA 300 logs; keep Corporate HR informed for tracking purposes.LOA Guide managers and employees through FMLA, PLOA, Disability Insurance, and Return-to-Work-Restriction processesEmployee Relations Assist with responding to unemployment claims and with performing HR investigations (i.e. discrimination, harassment, wage and hour law discrepancies, etc.). Serve as the first point of contact for employee relations issues and ensure that Corporate Human Resources is involved on all warranted issues.Event Coordinating Assist in planning employee and customer banquets and meetings including, but not limited to; holiday parties, sales banquets, vendor meetings, staff meetings and divisional "Employee of the Quarter" meetings.Performance Management Assist management with the timely completion of annual performance evaluations and assist in the progressive discipline process through helping to "wordsmith" and ensuring local consistency.Safety Help coordinate branch safety initiatives with Safety Coordinator to identify injury trends and prevention. Ensure all staff members are up to date on HAZMAT and DOT related trainings.Other duties as assigned Including, but not limited to; ordering special occasion gifts, running reports for analytics and data processing, etc.

Qualifications:
Ability to retain confidential information and superior judgment in complex and diverse situationsPrevious experience working with databases and cloud based computer systemsExperience presenting information in front of small to medium sized audienceAnalytical mindset and ability to "think outside of the box"Highly organized individualProficient in Microsoft programs - Word, Excel, PowerPoint, and OutlookExceptional and effective writing, verbal and presentation skillsAbility to effectively prioritize and complete multiple projectsInitiative and a "can do" attitudePersonable and able to communicate with staff in person, via email, and phonePrevious HR experience preferred!This position offers a competitive starting salary and comprehensive benefits program.Envoy Solutions (and its subsidiaries) is an Equal Opportunity Employer. This means that we consider all applicants for employment and employees eligible for employment without regard to race, marital status or civil union status, sex, age, color, religion, national origin, veteran status, mental or physical disability, sexual orientation and/or any other characteristic protected by law. We also provide reasonable accommodations to our applicants and employees with disabilities in order to assist them in the performance of their essential job functions.

Keywords: WAXIE Sanitary Supply, Mesa , Human Resources Administrator, Other , Mesa, Arizona