Police Records Specialist III

Company: City of Mesa
Location: Mesa
Posted on: March 19, 2023

Job Description:

Description/Duties A Police Records Specialist III performs specialized, skilled-task research of complex police records in the Police Records Section of the Police Department. A primary function of employees in this class is to review incoming electronic police reports for accuracy, completeness, and compliance with departmental requirements and procedures. A Police Records Specialist III is authorized to correct certain errors and request corrections from the originating officer. A Police Records Specialist III also utilizes various criminal justice information systems to retrieve information for officers and make necessary adjustments, verifies police reports in the records management and the document management system, makes necessary changes in the document management system to ensure correct police report numbering and titling, and recognizes police report priority processing in the records management system. An additional major responsibility of this class is reviewing police reports to ensure charges and property are entered correctly and crimes are classified according to established National Incident-Based Reporting System (NIBRS) codes, requiring the ability to interpret report narratives and determine the values of property stolen. Incumbents review monthly NIBRS statistical reports for errors, which must be completed within specific time restraints and under specified error rate. This class performs related duties as required. Employees in this class serve as a quality control point for the Records Section. All work is performed in accordance with established departmental policies and procedures and federal/state guidelines regarding the privacy and security of records. Employees in this class may be required to train other employees on how to assign NIBRS codes and perform other job functions. A Police Records Specialist III may also assist the Crime Analysis Unit and other areas with projects, such as tracking the frequency and location of crimes. This class is distinguished from the Police Records Specialist II class by the quality control and NIBRS duties performed. Supervision is received from a Police Records Shift Supervisor. A Police Records Specialist III may work a variety of shifts. This class is FLSA nonexempt. Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions. Qualifications & Requirements Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the Citys shared employee values of Knowledge, Respect, and Integrity. Minimum Qualifications Required. A minimum of one-year combined experience as a Records Specialist I/II with the Mesa Police Department or one-year experience working with a Records Management System (RMS)in a police environment. Special Requirement. Because of the confidential, sensitive nature of information handled, successful completion of a background investigation and polygraph is required. Substance Abuse Testing. Due to the safety and/or security sensitive nature of this classification, individuals shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined in City policy and procedures. Preferred/Desirable Qualification. NIBRS experience is highly desired. Link to Job Description https://apps.mesaaz.gov/jobdescriptions/Documents/JobDescriptions/cs3745.pdf

Keywords: City of Mesa, Mesa , Police Records Specialist III, Other , Mesa, Arizona