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Construction Installation Coordinator

Company: ISEC
Location: Mesa
Posted on: March 14, 2023

Job Description:

Installation Coordinator
REPORTS TO: Installation Manager
FLSA Status: Non-ExemptPosition SummaryThe Installation Coordinator supports the Installation and Operations Team in the region by assisting in daily operations of the business and may also perform other duties as assigned.Duties & Responsibilities

Process and approve all Installation Department timecards including tracking paid time off (PTO). -Works -with the Operations Team, verify each project is set up with all the documents a field leader may need; Emergency/First Aid Folder, Federal and State Posters, OSHA logs, HR Documentation, Hazard Communication Policy, Safety Data Sheets, Toolbox Safety Sign in forms, and other pertinent documentation.Order, maintain and help update all electronic devices for lead carpenters.Perform data entry on multiple platforms.Code and approve Installation Department and office invoices.Process and maintain all Southwest Region field personnel files, including tracking all contact, safety, certifications, trainings, and performance information.Assist in the recruiting, hiring and separation process of all field staff. Coordinate and conduct onboarding and orientation efforts for field employees.Coordinate with other Installation Coordinators to process travel arrangements accordingly for traveling installers to and from the region.Assist the Front Desk reception area, include shipping and receiving Daily Deliveries, as needed. Maintain office equipment, schedule services, and stock office supply.Support Operations team with additional administrative duties.Other duties as assigned.Safety Responsibilities
Promote a positive atmosphere for safety excellence committed to the Safety Promise.Developing and issuing the safety project files for all projects, including: SDS sheets, safety training records and certification, worker's compensation clinic information, emergency phone numbers and required postings.Distribute OSHA-300A summary sheets annually.Track and assist in field related incidents and injuries.Order and maintain Personal Protective Equipment and maintain prescription safety glasses program.Sustain the Safety Initiative Program regionwide. Other DutiesPlease note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. - Duties, responsibilities and activities may change at any time with or without notice.Preferred Qualifications (in addition to minimum qualifications)Education/Experience
  • High School Diploma or equivalent or at least two years' experience as an administrative assistant in the construction industryMinimum QualificationsEducation/Experience
    • High School Diploma or equivalent or at least two years' experience in an administrative roleKnowledge/Skills
      • Analytical and innovative problem-solving skills
      • Intermediate to Advanced proficiency with desktop application (e.g., Work, Excel, PowerPoint -etc.) used in producing reports, analysis, recommendations, and solutions
      • Strong interpersonal and communication skills (verbal and written)
      • Ensures a high degree of accuracy and attention to detail
      • Strong analytical skills
      • Excellent organizational skills and ability to prioritize work effectively under deadlinesCustomer Service Skills -
        • Demonstrates---commitment to deliver outstanding---service---- both with internal and external customers--- -
        • Takes ownership to personally resolve customer problems (or find someone who can)--- -
        • Listens well, asks clarifying questions, and checks for agreement with customers--- -
        • Committed to following-up with customers in all instances in a timely manner--- -
        • Strong sense of accountability - ensures that you will do what you say that you are going to do--- -
        • Creates a personal connection with customers - smiles, warm greetings, acts friendly and respectful -
        • Positive attitude -Unsolicited resumes will not be accepted. To be considered for this position, please apply on ISEC's Career Website.Company Profile:
          For over 50 years, we've proudly constructed the backdrops for life's most important events. Quietly setting the stage, ISEC constructs functional and beautiful architectural surroundings. Our craftsmanship is there amidst the cheers of fans in hometown stadiums, framing joyful reunions in airports across the country, and surrounding parents as they welcome their newborn in expertly outfitted hospital rooms. We invest the time and commitment to deliver world-class facilities. We got our start in 1967 providing furniture and athletic equipment, and quickly expanded into the healthcare and laboratory industries. By 1970 we extended our Colorado roots into Phoenix, Los Angeles, San Francisco and Seattle. By 1990, our expertise in high-profile, mega-woodwork projects further propelled us into prominence. Now with 9 regional offices and over 1,500 talented team members, we continue to exceed craftsmanship and business standards with a long history of excellence, sound project management skills, unwavering partnerships, financial stability, exemplary attention to detail and commitment to any project. At ISEC, we take time to understand each client's unique vision and provide true project ownership and accountability. As a prime trades contractor of choice, our craftsmen ensure nothing short of excellent results on every general trade, architectural woodwork, ornamental metals, doors, frames & hardware, specialties, laboratory furniture, and medical equipment project we complete. Our Why? We're an employee-owned company and our core values, Commitment to Customer, Integrity, Respect, Safety, and Teamwork, run deep. Our culture is based on a dedication to excellence and providing the highest level of performance, innovation, partnership and support to our team and to our clients. ISEC is a tobacco/smoke/drug free company, an Equal Opportunity / Affirmative Action Employer and supports workplace diversity. Women, Minorities, Veterans, and Disabled candidates are encouraged to apply.For more information on ISEC, or to review our FMLA notice, please visit our web site: -. -NOTICE TO CALIFORNIA RESIDENTS/APPLICANTS: -In connection with your application, we collect information that identifies, reasonably relates to or describes you ("Personal Information"). The categories of Personal Information that we collect include your name, government issued identification number(s), email address, mailing address, other contact information, employment history, educational history, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future contract positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies.Information to the Applicant:
          I certify that all answers and statements made by me on this Application are complete and true to the best of my knowledge and belief. I understand that any false information, omissions, or misrepresentations of facts by me in the Application or during the application process may result in rejection of my application or discharge at any time if I am hired.All qualified applicants will receive consideration without discrimination because of sex, gender identity, gender expression, sexual orientation, marital status, race, color, age, national origin, military status, religion, or disability or any other legally protected status. Additional testing of job-related skills and for the presence of drugs may be required prior to employment.I understand and acknowledge that all offers of employment and continued employment are contingent on compliance with the background check and drug testing policies. -Powered by JazzHR

Keywords: ISEC, Mesa , Construction Installation Coordinator, Professions , Mesa, Arizona

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